The booking calendar, the room plan, the packages, the proposal and the contract, all on one record. Hold a date, build the event, price it, send it, sign it, and hand it to operations without retyping any of it. Thynk for Venues is built for the commercial complexity of venues and adapts to your commercial model.
Booking calendar · capacity-aware booking grid · live financial roll-up
This is the module that owns the event itself. It replaces spreadsheet calendars, Word-document contracts and the workarounds around your current system with one Salesforce-native system: one booking record that carries every date, space, room plan, product, package, price and document from the first held date through to signature.
Sales works in it. Event management works in it. Operations reads from it. Finance invoices from it. Nothing is re-entered at any handover, because there is nothing to hand over: it is the same record.
Multi-day, multi-space programs on one calendar, with conflicts caught at the point of booking rather than at handover.
One calendar covers every space in the venue, and every venue in the group. A congress that runs across four halls for six days is one booking, not six. Held, tentative, definite and contracted dates are visible together, so a sales team can see what a provisional hold is blocking before they extend it, and a group can see where the same client is already booked elsewhere in the group.
Conflicts are checked as the booking is built: the same space, the same time, the move-in and move-out days either side of it. Stage progression is color-coded and validated, and every change is recorded with who made it and when, so the calendar is the report rather than something that has to be reconciled against one.
A won inquiry becomes a booking in one step, carrying the account, the contact, the dates, the spaces and the quoted lines across with it.
For the short-lead business that does not need a full sales cycle: event, spaces, products and options in a few steps, priced against your catalog.
Color-coded progression with a validation step on every stage change, and a full audit trail behind it. What the calendar shows is what the forecast reports.
The booking view, the room plan, the catalog and the packages, all on the same record and all feeding the proposal.
The entire booking on one page: the events, the spaces, the products and packages, the finances, the event order and the timeline. Inline edit, sortable grids, full audit trail. No switching between screens, no copy-paste, no spreadsheets on the side.
Native room diagramming on the booking record. Import your venue’s drawings as DXF or draw spaces from scratch, generate setups from real furniture dimensions, and calculate capacity from the actual geometry of the room rather than a stored number. Assign named guests to seats with dietary, accessibility and VIP needs visible on the seat, share the plan with the client as a review link, and issue it to setup crews alongside the event order.
Your catalog of spaces, catering, AV, staffing and services, with the rates and rules that apply to each, ready to quote without anyone looking up what it costs this year.
Whether day-delegate-rate or standalone, build packages relevant to your venue. Bundle rooms, catering, AV and services at your price points, priced per person or per event, quoted in one line on the proposal and costed in full behind it.
Every document and message that leaves the venue carries your brand, from the first quote to the final confirmation, built from templates your team controls rather than whatever each coordinator has saved locally.
A congress with a gala dinner, three breakout streams and an exhibition is one booking with many events underneath it. Each event has its own spaces, setup, timing and catering, and they roll up to one commercial view.
Revenue breakdown by category (spaces, F&B, products, packages), tax summary, deposits and grand total, live on the booking. Finance and revenue management read the same numbers as sales. What happens after delivery lives in Event Financials.
The document that wins the business, generated from the booking rather than written alongside it.
Proposals and contracts are generated from the booking, in your template and your brand, with the prices and terms that apply right now. Change a space, a package or a rate and the document follows. There is no Word file to update by hand, and no version anyone has to check twice.
Dynamic web proposals. Send it as a web page rather than an attachment. The client opens the E-Proposal on any device, sees the spaces, the room plan and the pricing laid out properly, and responds from the page. You can see that it was opened, which tells a seller more than a read receipt ever did.
Signature runs through the e-signature tool you already use, and the signed contract sits on the booking with everything else, so operations starts from the record sales closed.
Every module reads and writes the same Salesforce records. No syncs, no middleware, no reconciliation at month end.
Where the inquiry, the account and the sales cycle live before a date is held. The won inquiry converts straight into the booking.
Read more →The signed booking becomes the event order, the work it generates, and the departments delivering it on the day.
Read more →Forecast against actuals, invoicing from what was delivered, deposits and payments against the same booking.
Read more →The small, simple bookings your team should not be typing in at all. They land on the same calendar.
Read more →What the booking calendar, event orders and multi-event bookings look like from the coordinator’s desk.
Read more →Multi-hall, multi-organizer, long-lead business, and what changes when it all runs on one booking record.
Read more →The same calendar carries a programmed season and commercial hires side by side, which is what performing arts venues run on.
A 45-minute call with the team. Start with the event that always goes wrong, the one with the build days, the room switch and the three versions of the contract, and we will show you what it looks like as one booking.
Operate hotels too? See the Thynk hotels platform →
