Dozens of purpose-built Event Order sections generated from live Salesforce data, with built-in track-changes and version comparison. Public shareable URLs – no email attachments, no version drift. Kitchen, AV, facilities, security: one document, all teams.
Live Event Order · track-changes drawer · public shareable URL
Event Orders – a.k.a. BEO, Banquet Event Order, runsheet, function sheet, you name it – are the operational backbone of every venue event, detailing F&B, AV setup, room configuration, staffing, timelines, billing. Yet most venues still produce Event Orders with manual Word documents or legacy systems that require constant copy-paste from the CRM. When event details change (and they always change), the operations team must manually find what changed, update the document, and redistribute – often missing critical updates that lead to service failures.
Thynk Event Orders transform event orders into dynamic, branded, trackable documents. Design Event Order templates with dozens of purpose-built sections. Generate Event Orders from live Salesforce data. Track every change with version comparison. Share via public URLs – the Event Order always shows the latest data, on every view, with the changes highlighted since it was sent.
Designed for the realities of multi-team event execution. The Event Order that operations, F&B, AV and guest services can all rely on.
Event Order Header, Booking Details, Team Contacts, Event Timeline, Events Summary, Day Schedule, Food & Beverage, Packages, AV / Equipment, Activities, Services & Labour, Dietary Alerts, Room Setup & Décor, Accommodation, Billing & Deposits, Cost Summary, Notes & Instructions, Signature & Acceptance, Event Order Footer, Section Divider, Page Break, Event Products. Compose the Event Order your venue actually needs.
Every Event Order renders from the live booking record. Update the booking – the Event Order updates. No regeneration, no exports, no stale PDFs in inboxes.
Right-side panel showing field history for all Event Order-related Salesforce objects. Pre-set shortcuts: Today, Yesterday, 2 days ago, Last week, Last month, Since sent.
Select two dates and see a clear comparison grouped by object type. Inline colour-coded highlighting in the Event Order body. Operations sees exactly what changed.
Group changes by day, by object type, or by record. Triage a wave of modifications by the dimension that matters.
Shareable URLs accessible without authentication. Real-time data on every view. Track changes available on public view (shows changes since the Event Order was sent). Kitchen, AV, facilities, security – all see the same live document.
Background graphics toggle. Page break markers. Printable when needed, digital by default.
Prominent dietary alerts surfaced into a dedicated block. F&B and kitchen see allergen requirements without scrolling.
Event Orders feed work orders, work orders feed the Ops Portal, the Ops Portal feeds the audit trail. One data model end to end.
Work orders generated from Event Order sections appear in the operations team’s mobile queue, assigned and tracked.
Read more →External F&B, AV and florist suppliers receive their slice of the Event Order as live work orders, on the same secure one-click portal they already use.
Read more →Event Orders render from the booking record. Update the booking, update the Event Order – automatically.
Read more →How event coordinators run the full lifecycle on Thynk – from contract to Event Order to delivery.
Read more →A 45-minute discovery call with the team. We’ll start with how your Event Orders are produced and distributed today, where versions drift, and map where Thynk can help.
Operate hotels too? See the Thynk hotels platform →
