Replaces gate-list spreadsheets, phone-based dock scheduling and emailed delivery requests with a single capacity-aware, QR-coded operations layer. Built on the same data model as ESC, Supplier Portal and the Ops Portal.
Live dock board · QR gate scan · storage utilisation · late-load enforcement
Setup week brings hundreds of trucks, thousands of pallets, and a logistics team running on radio, paper gate lists and a spreadsheet that’s never quite up to date. Exhibitors arrive without dock slots. Suppliers deliver to the wrong door. Storage fills up by Tuesday. By show day the team is exhausted and the venue has absorbed cost it can’t recover.
Most platforms treat logistics as an afterthought — bolted on to the exhibition module, separate from operations, separate from the supplier network.
Define dock capacity. Publish delivery windows. Exhibitors and suppliers book against the live board. The gate validates arrivals via QR scan. Storage capacity tracks in real time. Setup and breakdown windows are scheduled the same way trucks are. And every action lands on the booking record — for billing, audit and post-event analysis.
Truck scheduler, gate scan, storage management, setup/breakdown scheduling, drayage pricing — on the same data model as ESC, Supplier Portal and Ops Portal.
Define dock capacity and time slots. A live board shows every dock’s schedule by date. Exhibitors and suppliers book against the available slots. Conflicts are eliminated before they happen, not discovered at the gate.
A tablet-optimised QR scanner at your venue entrance validates delivery trucks in seconds. No phone calls, no clipboards, no “is this one expected?” conversations.
Define storage areas with m² or pallet capacity. Exhibitors and suppliers book storage; your team confirms, tracks check-in and check-out, and sees utilisation in real time.
Exhibitors and suppliers request setup and breakdown appointments online. Your logistics team approves and manages the full schedule from a single view.
Built-in CWT (hundredweight) tiers for freight handling. Rate by product, by routing (advance warehouse vs direct-to-show), by deadline. Late-load surcharges become a rule, not a Friday argument.
Every dock slot used, every storage day consumed, every setup appointment honoured logs to the booking record. Post-event billing pulls the data; reconciliation is a query.
Logistics is the layer underneath the front-line tools. Same data model, same audit trail.
Exhibitors book dock slots and storage as part of the ESC ordering flow. Freight pricing applied automatically by routing.
Read more →Caterers, AV crews and florists schedule their deliveries against the same live board. No double-booking, no phone tag.
Read more →The operations team executes against the schedule the logistics layer maintains. One source of truth, mobile first.
Read more →How exhibition organisers run setup week on Thynk — from booth-pack arrival to breakdown.
Read more →A 45-minute live demo with the team. Dock scheduler, gate scan, storage, setup windows — walked end-to-end against a show profile close to yours.
Operate hotels too? See the Thynk hotels platform →
